Florida Structural Integrity Reserve Study and Funding Requirements: Frequently Asked Questions
Introduced and signed into law in May 2022, Florida Senate Bill 4-D establishes statewide structural integrity reserve study and funding requirements for condominium associations and cooperatives.
Because structural integrity reserve studies are new to the industry, there is currently much uncertainty around the new requirements, especially with the potential for changes at the upcoming legislative session. Below is a list of questions many property managers and Boards are frequently inquiring about.
Does our current reserve study fulfill the requirements of a structural integrity reserve study?
As the law currently stands, it is likely your existing reserve study does not fulfill the statutory requirements. While Custom Reserves takes into consideration each of the building components that apply to the structural integrity reserve study, your existing study does not include language specific to the new legislation nor does it include a funding plan specific to the structural integrity components.
Can Custom Reserves conduct our structural integrity reserve study?
While our team takes into consideration each of the building components that apply to the structural integrity reserve study and we have a team of Florida licensed Professional Engineers, we want to ensure that the services we offer, meet the requirements set forth by state legislators. While we have not conducted a structural integrity reserve study to date, our team is working diligently to develop a solution that complies with the new legislation.
Should we wait to conduct our reserve study to see what happens with future legislation?
Because this type of study does not currently exist in the market, it may be difficult to secure a contract for one at this time. Many firms, like ours, are actively developing a solution. However, we do anticipate that demand for these studies will exceed the available supply in the marketplace, so we recommend you maintain communications with firms that either conduct or will be conducting these studies to stay informed of your options. When the service becomes available, don’t delay, as there is no guarantee that the legislation will change. In the meantime, many associations are conducting traditional reserve studies for the first time, as these are a good first step to understanding potential shortfalls and communicating the true cost of ownership to the members of the community.
What happens if we don’t comply with conducting our structural integrity reserve study?
While we are uncertain as to how the requirements will be monitored and/or enforced, one thing is certain….the Board has a fiduciary duty to serve in the best interest of its constituents. Not complying with the legislation is a breach of these fiduciary obligations. Furthermore, delaying the process leads many associations to underfunded reserves, deferred maintenance, and increasing difficulty getting back on track.
What if we can’t meet the funding recommendations outlined in our structural integrity reserve study?
Funding recommendations outlined in a study are the direct result of near-term project needs and the existing reserve balance. While the law specifically states that the association must attain the annual funding level set forth in the structural integrity reserve study, there may be cases where it is difficult if not impossible to do so without the use of additional assessments. We encourage you to meet with your provider to review their recommendations and any alternate options that may be available, which may or may not alleviate the ability to attain appropriate funding levels. In the event your association is still unable to meet its funding obligations, we encourage you to consult with legal counsel to better understand the risk associated with being non-compliant.
What information do we need to provide when registering our association with the state?
Associations existing on or before 7/1/2022 are required to register with the Bureau of Compliance by 12/31/2022. The association needs to inform the local Bureau of 1) the number of buildings within the condominium associations that are three-or-more stories tall, 2) the total number of units in all such buildings, 3) the addresses of all such buildings, and 4) the counties in which all such buildings are located. Contact your local Bureau today.